Comfortable Crew Accommodation Across Nepal
Film Crew Accommodation in Nepal
Accommodation That Works Around the Production
Finding a hotel is easy. Finding accommodation that actually works for a film production is something else entirely. A crew may need to leave at 3 in the morning, return after midnight, keep equipment secure, eat at unusual hours, move between several locations and stay somewhere that makes the next day's call time possible. A photographer may need a quiet room to prepare equipment. A fashion team may need space for wardrobe and styling. An agency or commercial crew may need a comfortable base close to a studio or location.
Location Nepal arranges accommodation for film and television productions, advertising agencies, commercial shoots, photography productions, fashion assignments, documentaries, music videos, OTT productions, events and other professional productions working across Nepal.
We look beyond the room.
We consider where the accommodation is, how the crew will get there, what time they need to leave, where equipment can be stored, whether early breakfast or late meals are possible, how many vehicles can access the property and whether the hotel or lodge can realistically accommodate the production schedule.
Depending on the project, we can coordinate:
Hotels and resorts
Boutique properties
Guesthouses and lodges
Mountain and trekking lodges
Private properties and villas
Crew blocks and group bookings
Executive and VIP accommodation
Long stay production accommodation
Remote location accommodation
Equipment storage
Early breakfast and late meal arrangements
Laundry services
Meeting and production spaces
Parking and vehicle access
Crew transportation
Accommodation close to filming locations
Multi location accommodation planning
We can also manage accommodation as part of the wider production rather than treating it as a separate booking exercise.
That means the rooms, vehicles, locations, call sheets, catering and crew movements can all work together.
Because the best accommodation for a film crew is not necessarily the most luxurious hotel.
It is the one that makes tomorrow morning easier.
Tell us where you are shooting, who is coming and what the production needs. We will work out where everyone should sleep.
Privacy, Confidentiality & Security
Some Productions Need to Be Seen. The People Behind Them Do Not.
Film crews are often carrying more than cameras. They may be travelling with well known actors, musicians, models, directors, executives, clients or other high profile talent. Sometimes the production itself is confidential. In these situations, accommodation is not simply about comfort. It is about controlling information and access.
Location Nepal can coordinate accommodation arrangements with privacy and security requirements built into the planning, according to the production's needs and agreed arrangements with the property and relevant security teams.
Depending on the assignment, this can include:
Confidential crew accommodation arrangements
Controlled disclosure of guest information
Private check in arrangements where available
Restricted access to production areas
No media or unauthorised visitor access
Discreet arrival and departure arrangements
Secure vehicle movements
Private entrances or access routes where available
Dedicated floors or sections of a property where practical
Secure equipment storage
Coordination with hotel security
Talent privacy arrangements
Protection of shooting schedules and movements
Need to know communication of accommodation details
Security coordination for high profile guests
Information about who is staying where, when they are arriving, when they are leaving and where they will be travelling can be handled on a need to know basis according to the production's agreed confidentiality and security arrangements.
We also understand that privacy does not always mean putting everyone behind a closed door. Sometimes it means choosing the right property, the right room allocation, the right arrival route and the right communication protocol from the beginning.
For productions involving celebrities, public figures or confidential commercial and entertainment projects, these details can be planned alongside accommodation, transportation and security rather than added as an afterthought.
The best security arrangement is often the one that quietly prevents a problem from happening.
Accommodation by Production Type
Every Crew Travels Differently
A feature film can have dozens of people arriving at different times. A commercial crew may only need a few rooms for two nights. A fashion production may need accommodation for photographers, models, stylists and an agency team. A documentary crew heading into the mountains may need a completely different combination of hotels, lodges and remote stays.
We understand these differences and plan accommodation around the production rather than applying one standard solution to every crew.
Film & Feature Productions
We can coordinate accommodation for cast, crew, production teams, directors, producers and specialist departments, including multi week stays and accommodation across several filming locations.
Television & OTT Productions
Longer schedules often require practical, consistent accommodation that works with changing call times, repeated location moves and extended crew stays.
Commercial & Agency Productions
Commercial shoots often move quickly. We can arrange accommodation for the production crew, agency, client representatives, talent and specialists while keeping everyone close enough to the shooting schedule.
Photography Productions
Photographers, assistants, stylists, models, hair and makeup teams and clients may all have different requirements. We can coordinate accommodation alongside equipment movement, studio access and location schedules.
Fashion Productions
Fashion shoots and runway productions often involve larger creative teams, wardrobe, hair and makeup and talent. Accommodation can be planned around privacy, preparation space, transport and early call times.
Documentary Productions
Documentary crews may spend considerably longer in the field and move through several parts of Nepal. We can coordinate a combination of hotels, guesthouses, lodges and practical remote accommodation as the story moves.
Music Videos & Entertainment Productions
Short, intensive productions often involve unusual working hours and larger teams. Accommodation can be coordinated around night shoots, early calls, transport and talent privacy.
Events, Exhibitions & Conferences
For destination events and productions, we can coordinate accommodation for international guests, speakers, artists, production teams, exhibitors and support crews while connecting hotel arrangements with the wider event logistics.
Whatever the format, the principle remains the same.
We look at the people, the schedule and the locations first. Then we find the accommodation that makes sense.
Choosing the Right Property
The Closest Hotel Is Not Always the Best Hotel
For a production, distance is only one part of the decision. A hotel may appear close on a map but become impractical when a crew has a fleet of vehicles, large equipment cases, a 4 AM call time or a location on the other side of a mountain pass.
We assess accommodation against the way the production actually operates.
Depending on the project, we can consider:
Distance and travel time to filming locations
Road conditions and accessibility
Vehicle parking and loading access
Crew call and wrap times
Early check in and late check out requirements
Early breakfast and late meal availability
Laundry facilities
Room availability and configuration
Crew room blocks
Executive and VIP rooms
Private or discreet access
Equipment storage
Meeting and production space
Internet connectivity
Power reliability
Generator or backup power
Mobile network availability
Property security
Privacy requirements
Nearby medical facilities
Restaurants and food options
Long stay suitability
Seasonal accessibility
For mountain and remote productions, the criteria can change again. A comfortable city hotel may be completely irrelevant if the crew needs to reach a location several hours away before sunrise.
In those situations, we may recommend a combination of accommodation rather than one property for the entire production.
A Kathmandu base. A regional hotel. A mountain lodge. A field camp.
The right combination can save hours of daily travel and make a difficult shooting schedule much more manageable.
We do not just ask where the hotel is. We ask what tomorrow looks like from its front door.
Remote & Mountain Crew Accommodation
When the Hotel Eventually Disappears
Some of the most interesting productions in Nepal take crews well beyond the places where conventional hotels exist. A documentary may follow a mountain trail. A commercial may require a remote landscape. A photography expedition may spend days above the road network. A feature film may establish a unit far from the nearest city.
In these situations, accommodation becomes part of the field production.
Location Nepal can coordinate a practical combination of hotels, mountain lodges, guesthouses, homestays and other suitable accommodation according to the location and production requirements.
We can help arrange:
Mountain lodges
Trekking lodges
Guesthouses
Remote guest accommodation
Homestay arrangements where appropriate
Private properties
Field accommodation
Crew camps where required
Tent based accommodation
Equipment storage
Hot water and sanitation arrangements
Power and charging solutions
Internet and communications where available
Food and meal logistics
Laundry arrangements
Porter and support teams
Local transportation
Helicopter access where required
Remote accommodation needs a different kind of planning.
There may be limited electricity, unreliable communications, fewer food options and no possibility of simply calling another supplier when something is missing.
We therefore look at accommodation together with the field logistics around it.
Where does the food come from? How does equipment get there? How does the crew get to tomorrow's location? Where can batteries be charged? What happens if the weather changes? What support is available if someone needs medical attention?
These questions matter long before the crew arrives.
In the mountains, a bed for the night is only one small part of accommodation planning.
Crew Rooms, Talent & Executive Accommodation
Everyone Does Not Need the Same Room
A production can have a director who needs a quiet room for calls, a camera assistant carrying sensitive equipment, a celebrity who requires complete privacy, an agency executive arriving for one day and a large crew that simply needs clean, practical rooms close to set.
We can structure accommodation accordingly.
Depending on the production, we can arrange separate accommodation categories for:
Directors and producers
Principal cast and talent
Celebrities and public figures
Photographers and cinematographers
Agency and client representatives
Production managers
Technical specialists
International crew
Local crew
Drivers and support staff
Security personnel
Long stay teams
Room allocations can be planned around the production's call sheets, travel schedules and privacy requirements rather than simply booking a block of identical rooms.
For high profile talent, we can coordinate with the property around discreet arrivals, controlled access, private areas, security arrangements and restrictions on media or unauthorised visitors, subject to what the property can provide and what has been agreed in advance.
For larger crews, we can also manage rooming lists, arrival and departure schedules and changes as the production evolves.
The goal is to keep accommodation organised without making the production team spend its time managing hotel administration.
The right room is not always the most expensive one. It is the one that suits the person staying in it and the work they need to do.
Production Accommodation Management
One Booking Can Become Hundreds of Moving Parts
Once a production grows beyond a handful of people, accommodation becomes an administrative job of its own. Rooms change. Crew arrive on different dates. Talent may have separate arrangements. Shooting schedules move. Someone needs to extend their stay while someone else leaves two days early.
We can manage these details as part of the production rather than leaving the production manager to coordinate every room individually.
Depending on the size and nature of the project, this can include:
Accommodation research and recommendations
Property negotiations
Room block management
Crew rooming lists
Individual room allocations
Check in and check out coordination
Arrival and departure schedules
Early arrivals
Late departures
Extensions and changes
No show and cancellation coordination
Special requests
VIP and talent arrangements
Production office requirements
Equipment storage
Meeting rooms
Laundry arrangements
Meal coordination
Hotel security liaison
Transportation coordination
Accommodation invoices and documentation
For productions moving between several locations, we can also maintain a central accommodation plan so the production team knows where each department is staying and how those movements connect with the shooting schedule.
This becomes especially useful when the production has international crew arriving at different times and travelling through several parts of Nepal.
The less time your production manager spends chasing rooms, the more time they have to manage the actual production.
Accommodation should be one less thing for your production team to worry about.
Meals, Laundry, Internet & Crew Essentials
The Small Things Become Big Things on a Long Shoot
A crew can manage a lot when the production is running smoothly. But after a few days of early calls, late wraps, mountain travel and changing locations, the basics start to matter enormously. A proper meal at the right hour, clean clothes, reliable internet and somewhere to charge equipment can make a long production considerably easier.
We can coordinate practical crew requirements with accommodation providers and local suppliers wherever available.
This can include:
Early breakfast for pre dawn calls
Packed meals for location days
Late night meals after wrap
Crew dining arrangements
Dietary requirements
Vegetarian and other special meal requirements
Drinking water
Laundry and pressing
Fast internet connectivity
Backup connectivity where practical
Meeting rooms
Production office space
Printing and basic office services
Equipment charging areas
Power backup
Secure equipment storage
Parking and vehicle access
For remote productions, these requirements may need to be planned several days ahead. A mountain lodge cannot necessarily provide something at short notice in the same way a city hotel can.
We therefore include these practical details when planning the accommodation package.
For international productions, we can also help explain what is realistically available in each region before the crew arrives, so expectations are clear.
Because there is nothing glamorous about discovering at midnight that tomorrow's call is at 4 AM and nobody has arranged breakfast.
Good production logistics are often about taking care of the things nobody remembers to ask about until they need them.
Accommodation, Transport & Call Times
Where the Crew Sleeps Changes How the Whole Day Works
A hotel booking can look perfect until you place it against the call sheet. A crew leaving Kathmandu at 4 AM, driving to a mountain location and returning after wrap has very different accommodation requirements from a commercial team shooting three minutes away from a studio.
We coordinate accommodation with transportation and production schedules so the entire movement of the crew makes practical sense.
This can include:
Crew vehicles
Airport transfers
Hotel to location transfers
Early morning departures
Late night returns
Driver accommodation
Equipment vehicles
VIP and talent transportation
Intercity movements
Mountain and remote transfers
Helicopter connections where required
Parking and loading arrangements
Multiple pickup points
Department specific transport
Changes caused by schedule adjustments
For larger productions, different departments may need different transport arrangements. Camera and lighting teams may leave before the main crew. Talent may travel separately. Equipment may need to reach the location ahead of everyone else.
Accommodation planning therefore needs to sit alongside the call sheet.
We can help map these movements before the shoot begins and adjust them as the production develops.
This is particularly important in Nepal, where a journey that looks short on a map can take considerably longer because of road conditions, terrain, traffic or seasonal weather.
The best place for a crew to sleep is often determined by where they need to be when they wake up.
Long Stay Productions & Temporary Production Bases
When Nepal Becomes Home for the Production
Some productions are in Nepal for two nights. Others stay for weeks or months, moving from one location to another while a large international team gradually makes the country its temporary home. At that point, accommodation becomes much more than a collection of hotel rooms.
Location Nepal can help establish a practical accommodation and production base for longer assignments, with arrangements built around the duration, crew size, locations and changing schedule.
This can include:
Long stay hotel agreements
Extended crew accommodation
Serviced apartments
Private residences and villas
Regional accommodation bases
Department specific accommodation
Production office space
Meeting and briefing rooms
Secure equipment storage
Laundry and housekeeping arrangements
Crew dining arrangements
Vehicle parking
Driver accommodation
Internet and communications
Power backup
Regular rooming list updates
Crew arrivals and departures
Extensions and schedule changes
For a feature film or television production, we can also help establish accommodation bases in different regions as the unit moves across Nepal.
A Kathmandu base may support pre production and studio work. A regional hotel may become the base for an exterior schedule. A mountain lodge may become the temporary home for a smaller unit. Each can be connected to the wider production plan.
For high profile talent and confidential productions, longer stays also allow privacy, access control and security arrangements to be established properly rather than improvised every few days.
We can coordinate these arrangements with the relevant properties, transportation teams, security personnel and production management according to the agreed requirements.
When the production stays long enough to feel like home, we make sure it still works like a production.
Accommodation for International & Local Crews
One Production. Different People. One Coordinated Plan.
International productions often bring a combination of people from different countries, departments and levels of responsibility. At the same time, local crew may join for only a few days or travel with the production between locations.
Accommodation needs to work for everyone without creating unnecessary complexity.
Location Nepal can coordinate rooming and accommodation arrangements for:
International cast and crew
Local production crew
Visiting directors and producers
Agency and client teams
Photographers and creative teams
Technical specialists
Local assistants and support teams
Drivers and logistics personnel
Security teams
Translators and interpreters
Extended family or accompanying personnel where agreed
Different groups can be accommodated differently while remaining part of one production plan.
International crew may require particular room standards, internet access, dietary arrangements or longer stays. Local crew may need accommodation closer to a remote location. Drivers may need separate practical accommodation near vehicles. Talent may require a completely private arrangement.
We can coordinate these requirements with the production's rooming list and schedule, keeping changes organised as people arrive, leave or move between locations.
Where necessary, we can also help production teams understand the differences between accommodation options in Kathmandu, regional cities, rural areas and mountain destinations before making commitments.
The production may have many departments. Accommodation should still feel like one organised system.
Discreet Accommodation for High Profile Productions
Privacy Is Part of Production Management
When a production involves recognised actors, musicians, models, public figures, senior executives or commercially sensitive work, accommodation can become one of the most sensitive parts of the schedule.
The question is not simply where someone will sleep.
It is who knows, who has access, who can approach them, how they arrive and leave, and how much of the production's movement becomes visible outside the team.
Location Nepal can coordinate accommodation arrangements with confidentiality and discretion built into the production plan, according to the requirements agreed with the client and property.
Depending on the situation, this can include:
Discreet hotel selection
Confidential rooming arrangements
Need to know sharing of accommodation information
Private check in and departure arrangements where available
Restricted access to designated areas
No unauthorised visitors
No media access where agreed
Coordination with hotel management
Coordination with hotel security
Separate accommodation for high profile talent
Private entrances or access routes where available
Secure vehicle movements
Controlled parking and loading
Confidential production schedules
Secure equipment areas
Separate crew and talent movements
Agreed photography and filming restrictions within accommodation areas
For particularly sensitive productions, accommodation information can be handled only by the people who need it for their role.
This can include limiting the circulation of rooming lists, avoiding unnecessary public identification of guests and coordinating arrival and departure information directly with the relevant teams.
We do not assume that every production needs the same level of security.
Some need very little.
Some need considerably more.
We discuss what is required, agree it with the property and build the appropriate arrangements into the production plan.
Discretion is not about making a production secret. It is about making sure the right people know the right things.
Production Accommodation Across Nepal
From Kathmandu to the Himalayas and Everywhere Between
Nepal's geography can make accommodation planning unusually interesting. A production may begin in Kathmandu, move to a regional city, continue into the Terai, travel through the hills and eventually establish a unit in the high mountains.
We can coordinate accommodation across these different environments and connect each stay with the production's wider logistics.
Depending on the assignment, this may include:
Kathmandu
Lalitpur and Bhaktapur
Pokhara
Chitwan
Lumbini
Biratnagar
Birgunj
Nepalgunj
Birtamod and eastern Nepal
Mountain towns
Trekking routes
Remote villages
Himalayan lodges
Rural locations
National park areas and surrounding regions
The appropriate property depends entirely on the production.
A commercial campaign may need a comfortable city hotel with excellent transport access. A documentary may need a simple lodge close to the story. A fashion production may need a distinctive property that can also work as a location. A feature film may need several accommodation bases for different units.
Our role is to understand the production first and then identify the practical accommodation options around it.
Where accommodation is limited, we can also look at combining several properties, arranging transport between them or establishing a temporary production base.
Nepal does not have one kind of accommodation. That is exactly why production experience matters.
Accommodation Budget & Production Negotiation
Finding Value Without Compromising the Production
Accommodation can become a significant part of a production budget, particularly when an international crew is travelling for several weeks or when the unit is moving between multiple locations.
Our job is not simply to find the cheapest available room.
It is to find the arrangement that makes sense for the production as a whole.
We can help compare properties, room categories, locations, included services, transport requirements and practical production considerations before commitments are made.
Depending on the project, we can assist with:
Crew room block negotiations
Group rates
Long stay rates
Seasonal rates
Multiple property arrangements
Room category planning
Complimentary or upgraded rooms where available
Early check in and late check out negotiations
Breakfast and meal arrangements
Meeting room and production space
Equipment storage
Parking and vehicle access
Cancellation terms
Release dates for unused rooms
Schedule change provisions
Extension arrangements
Consolidated accommodation planning
Sometimes paying slightly more for the right property can save considerably more in transportation, crew time and production disruption.
A cheaper hotel an hour farther from set may not actually be cheaper once you calculate the vehicles, drivers, fuel and additional travel time every day.
Likewise, a slightly more expensive property may become much better value when breakfast, meeting space, parking, internet and other production requirements are included.
We look at the whole picture.
The cheapest room is not always the lowest production cost.
Accommodation, Catering & Production Support
A Crew Needs More Than a Room
Accommodation and catering are closely connected on a working production. A crew that leaves for set before the normal breakfast hour cannot wait for the hotel restaurant to open. A night shoot may finish when the kitchen is closed. A remote location may have no practical food service at all.
We can coordinate accommodation with meal arrangements so the crew's daily routine works with the production schedule.
Depending on the property and location, this may include:
Early breakfast
Packed breakfast
Packed lunch
Late lunch
Dinner after wrap
Night meals
Crew dining areas
Special dietary requirements
Vegetarian and other food preferences
Drinking water
Tea and coffee stations
Snacks for long shooting days
Kitchen access where appropriate
Local catering suppliers
Remote location catering
Crew hydration arrangements
For longer productions, we can also coordinate laundry, housekeeping, internet, meeting spaces, production office requirements and other everyday services through the accommodation provider or local suppliers.
In remote areas, these arrangements may need to be planned together with transportation, local cooks, porters and field logistics.
The aim is simple.
The crew should be able to wake up, eat, prepare, travel to set, work and return without accommodation becoming another daily problem for production management.
A well planned production day starts long before the first call on set.
Equipment, Media & Secure Storage
Cameras Do Not Always Go to Bed With the Crew
A production may arrive with cameras, lenses, lighting equipment, computers, drives, costumes, props and other valuable material. Much of it cannot simply be left in a hotel room or parked vehicle.
Accommodation therefore needs to be considered from an equipment and media security perspective as well.
Where the property can support it, we can coordinate:
Secure equipment storage
Dedicated production storage rooms
Controlled access areas
Camera and lens storage
Lighting equipment storage
Media and hard drive storage
Charging areas
Battery storage arrangements
Equipment loading and unloading
Secure vehicle parking
Production office storage
Costume and wardrobe storage
Props and set dressing storage
For productions carrying sensitive footage, we can also coordinate the accommodation environment around the wider media workflow.
This may involve providing a suitable room or secure area for a DIT or data manager, ensuring reliable power and internet where available, and keeping media handling separate from general crew movement.
Where large amounts of equipment need to move between accommodation and set, we can also coordinate dedicated vehicles and loading schedules.
For high value equipment, final security arrangements depend on the property, insurance requirements and the production's own protocols. We help identify those requirements before the equipment arrives rather than discovering them at check in.
A production may trust a hotel with its rooms. It should never have to assume that the hotel understands its cameras, drives and footage.
International Crew Arrivals & Departures
The Production Starts Before Everyone Reaches the Hotel
International productions rarely arrive as one group. A director may arrive first. A cinematographer may come the following day. Equipment may arrive separately. Talent may travel privately. A production designer may stay for several weeks while an agency team only comes for the shoot.
We can coordinate accommodation around these staggered movements so the production knows where everyone is going from the moment they arrive in Nepal.
This can include:
Airport transfers
Meet and greet arrangements
Early morning arrivals
Late night arrivals
Crew accommodation from arrival day
Early check in arrangements where available
Rooming list coordination
Equipment arrival planning
Talent arrivals
Private or discreet transfers
Intercity transfers
Hotel changes during production
Extensions
Early departures
Airport transfers at the end of the assignment
For international productions, this can also be connected with the wider production logistics we manage in Nepal, including permits, vehicles, equipment, locations, guides, interpreters and crew movements.
If someone arrives at 2 AM and has a 6 AM call, the accommodation should already be ready for that reality.
If a photographer arrives with several cases of equipment, the transfer should be planned around the equipment rather than simply sending a standard car.
If a high profile artist needs a discreet arrival, that should be discussed before the aircraft lands.
These details are simple when planned early and surprisingly difficult when they are not.
We make sure the first night in Nepal feels like the production already knows what it is doing.
Frequently Asked Questions
Film Crew Accommodation in Nepal
Can you arrange accommodation for film crews in Nepal?
Yes. We arrange accommodation for feature films, television, OTT productions, documentaries, commercials, music videos, photography, fashion productions, events and other professional productions.
Do you only work with hotels?
No. Depending on the location and production, we can arrange hotels, resorts, boutique properties, guesthouses, lodges, private properties, villas, mountain accommodation and other suitable options.
Can you arrange accommodation outside Kathmandu?
Yes. We coordinate accommodation across Nepal, including regional cities, rural areas, trekking routes and mountain locations.
Can you arrange accommodation for large film crews?
Yes. We can manage room blocks, rooming lists, multiple properties, staggered arrivals, departures and accommodation changes for larger productions.
Can you arrange accommodation for international film crews?
Yes. We regularly work with international productions and can coordinate accommodation alongside airport transfers, vehicles, locations, permits and wider production logistics.
Can you arrange accommodation for actors and celebrities?
Yes. We can coordinate appropriate accommodation and privacy arrangements for actors, musicians, models, celebrities, public figures and other high profile talent according to the production's requirements.
Can you guarantee complete privacy for a celebrity?
We can coordinate privacy and security arrangements with the property and relevant teams, but the exact level of privacy depends on the property, its facilities, applicable policies and the arrangements agreed in advance.
Can you prevent media or unauthorised visitors from accessing talent?
Where the property and security arrangements allow it, we can coordinate restricted access, controlled areas, discreet arrivals and other agreed measures.
Will you keep information about where talent is staying confidential?
Accommodation information can be handled on a need to know basis according to the production's agreed confidentiality arrangements.
Can you arrange private check in?
Where the property can provide it, we can request discreet or private check in and departure arrangements.
Can you arrange dedicated floors or sections of a hotel?
Where availability and hotel policy allow it, we can request dedicated floors, sections or controlled areas for a production or specific group.
Can you arrange security personnel?
Where required, security coordination can be incorporated into the accommodation and transport plan through appropriate local providers.
Can you arrange accommodation close to filming locations?
Yes. Location and travel time are important parts of our accommodation planning. We consider the actual production schedule rather than simply choosing the nearest property.
Can you arrange accommodation for early morning film shoots?
Yes. We can plan accommodation around early call times, including properties and meal arrangements that can support very early departures.
Can hotels provide breakfast before normal hours?
Where the property allows it, we can arrange early breakfast or packed meals. Requirements should ideally be discussed before the crew arrives.
Can you arrange late night meals after filming?
Where possible, yes. We can coordinate late meals, packed meals or alternative catering arrangements according to the production schedule and property capabilities.
Can you arrange long stay accommodation for film productions?
Yes. We can negotiate and manage extended stays for productions working in Nepal for weeks or months.
Can you arrange serviced apartments or private residences?
Where appropriate and available, yes. These can sometimes be useful for long stays, senior production personnel or productions requiring additional privacy.
Can you arrange accommodation for drivers?
Yes. Driver accommodation can be incorporated into the wider rooming and transport plan.
Can you arrange accommodation for local crew too?
Yes. Local crew who need to stay away from home can be included in the production accommodation plan.
Can you arrange different accommodation for different departments?
Yes. Directors, producers, talent, international crew, local crew, drivers and security personnel can have different accommodation requirements and can be planned accordingly.
Can you arrange accommodation for photographers and fashion crews?
Yes. We understand the particular requirements of photographers, models, stylists, hair and makeup teams, creative directors, agencies and clients.
Can you arrange accommodation for advertising agencies and clients?
Yes. Agency and client teams can be accommodated alongside the production crew or separately according to the project's requirements.
Can you arrange accommodation for documentary crews?
Yes. Documentary productions often require a combination of city hotels, regional accommodation, guesthouses and mountain lodges as the story moves.
Can you arrange mountain and trekking accommodation?
Yes. We can coordinate trekking lodges, mountain guesthouses and other practical accommodation as part of a wider field production plan.
Can you arrange remote accommodation where there are no conventional hotels?
Yes. Depending on the location, we can explore lodges, guesthouses, private properties, homestays, field accommodation and other practical solutions.
Can you arrange crew camps?
Where appropriate and feasible, temporary field accommodation can be coordinated as part of a larger production logistics plan.
Can you arrange accommodation for helicopter accessed productions?
Yes. Accommodation can be planned alongside helicopter operations, remote access and wider field logistics.
Can you arrange secure equipment storage at the hotel?
Where the property can provide a suitable secure area, we can coordinate equipment storage and controlled access arrangements.
Can you arrange storage for cameras and lenses?
Where appropriate storage is available, yes. Requirements should be discussed in advance because professional equipment may have specific insurance and security considerations.
Can you arrange a production office at the accommodation?
Where suitable meeting or office space exists, we can coordinate it as part of the accommodation arrangement.
Can you arrange reliable internet for production teams?
We can assess available connectivity and discuss requirements with the property. In remote areas, connectivity can be limited and alternative solutions may need to be considered.
Can you arrange backup power?
Where the property has generators or other backup systems, we can assess and coordinate the requirements. Remote productions may require additional power planning.
Can you arrange laundry for large crews?
Yes. Hotel laundry services or local laundry arrangements can be coordinated depending on the location.
Can you arrange parking for production vehicles?
Where available, we can coordinate parking, loading and vehicle access with the property.
Can you arrange accommodation and transportation together?
Yes. This is one of the most important parts of our production accommodation service. We can coordinate hotels with airport transfers, crew vehicles, drivers, equipment movements and daily call times.
Can you arrange accommodation in multiple cities or locations?
Yes. We can create a multi location accommodation plan for productions travelling across Nepal.
Can you manage changing room lists?
Yes. For longer productions, rooming lists often change as crew arrive, leave, extend or move between locations. We can coordinate these changes with the accommodation providers.
Can you negotiate group rates?
Where possible, yes. We can discuss crew blocks, long stay rates and other production arrangements with properties.
Can you help control the accommodation budget?
Yes. We compare not only room rates but also location, transport, meals, parking, internet, storage and other production costs. A cheaper room can sometimes create a much higher overall production cost.
Can you arrange accommodation at short notice?
We can try. Availability becomes more limited with short notice, particularly for large crews, high profile talent or remote locations, but we understand that productions sometimes change unexpectedly.
Can you work with accommodation already booked by the production?
Yes. If you already have hotels arranged, we can still coordinate transportation, rooming lists, security, meals, equipment storage and other local requirements.
Can you work with a hotel chosen by the international production?
Yes. We can liaise with the property and manage the local production requirements around the existing booking.
Can you arrange accommodation for production designers and art departments?
Yes. Their accommodation can be integrated with workshop access, set construction schedules, locations and transportation where required.
Can you arrange accommodation for international specialists?
Yes. If a production brings in specialist cinematographers, aerial teams, technicians, designers or other professionals, we can include them in the accommodation plan.
Can you arrange accommodation for a production staying in Nepal for several months?
Yes. Longer productions may benefit from serviced apartments, long stay hotel agreements, private accommodation or a combination of properties.
Can you arrange accommodation for a whole production base?
Yes. We can help establish accommodation bases around major filming regions and connect them with production offices, transport, equipment storage and crew logistics.
Do you provide hotel recommendations to international producers?
Yes. We can recommend properties based on the actual production requirements, location, budget, crew profile, privacy needs and schedule.
Do you book ordinary holidays or tourist accommodation?
Our focus is production accommodation. We understand the operational requirements of professional crews and can coordinate accommodation as part of a production rather than as a conventional tourism booking.
What information do you need to start?
Useful information includes production dates, number of people, locations, crew and talent requirements, approximate budget, room categories, privacy or security requirements and any special needs.
What if we do not know exactly where we will be shooting yet?
That is common during pre production. We can work with the proposed locations and shooting schedule as they develop and revise accommodation plans as the production becomes clearer.
Can you handle the entire accommodation requirement for our production?
Yes. From research and property selection through room blocks, negotiations, rooming lists, arrivals, departures, meals, privacy, security, transport, equipment storage and changes during production, we can manage as much or as little as the production requires.
How do we begin?
Send us your production dates, crew size, locations and requirements. If you already have a shooting schedule or call sheet, send that too.
We will work from the production backwards and help determine where everyone should stay, how they should move and what needs to be arranged around them.
Let’s Find the Right Base for Your Crew
Accommodation Is Part of the Production
Whether you are bringing a feature film to Nepal, planning a commercial shoot, sending a photography team into the mountains or organising accommodation for an international fashion production, we can coordinate the stay around the way your production actually works.
From hotels and resorts to mountain lodges, private properties and remote accommodation, we can manage the rooms, meals, transport, privacy, security, equipment storage and the many details in between.
If you already know where you want to stay, we can work with your chosen property.
If you do not, tell us where you are shooting, who is coming and what the production needs.
We will help find the right place for your crew to wake up ready for the next day's work.
Let us house your production.